IN THIS EDITION

• Finance and Administration
  •  Upcoming Campus Wide Business Managers Meeting 

• DASH Cutover Dates

  • Procurement, AP/AR, and Contracts

  • Travel Expense, Cash Advance, and Travel Booking
• DASH Trainings - UT Health Science Center
  • Time Entry
  • Asset Inquiry 
• Payroll
  • Time Entry Deadlines
• Information Technology Services 

  • Windows 10 End of Life

FINANCE AND ADMINISTRATION

Campus Wide Business Managers Meeting

The Campus Wide Business Managers meeting will be held this week on Thursday, December 5 from 2:30 - 4:00 p.m. in GEB A104. The agenda will be posted on the Campus Wide Business Managers webpage.

Individuals on the Memphis campus are highly encouraged to attend in person. For those joining via Zoom, please register at the link below.

Zoom Registration

DASH CUTOVER DATES

Procurement, Accounts Payable/Receivable, and Contracts 

Procurement

• Last day to submit a marketplace catalog order: December 9
• Last day for approvals: December 13
• Last day to access purchase orders in IRIS and ESM: December 20

Departments will still be able to use their p-cards to make purchases directly with suppliers outside of Marketplace after December 9

Accounts Payable

• Last day for departments to approve invoices for payment processing in IRIS: December 13
• Last day to reconcile and approve November P-Card Statements in IRIS: December 17
• Last day to create new suppliers in Payment Works: December 20
• Last day to create/update vendors in Payment Works: December 20

Accounts Receivable

• Last day to submit new Invoice requests: December 16

Contracts

• Last day to create a new contract in the Agiloft ESM contract system: December 16

Travel Expenses, Cash Advances, and Travel Booking

Travel Card Requests

• Last day to request a card: December 6
• Last day to request a credit increase/decrease: December 6

Travel Authorizations

• Last day to submit a Request to travel: December 6

Cash Advances

• Last day to submit a cash advance request: December 6

Expense Reports

• Last day to submit an expense report: December 6

Approvals

• Last day for COAs/CBOs/Compliance/International Offices to approve expense reports: December 13
• Last day for Auditors to process expense reports: December 19

Travel Booking

• Last day to use the Concur online booking tool: December 31

We encourage all departments  to actively work on cleaning up old expense reports and getting them submitted now. If you have any questions or need anything from us – please don’t hesitate to reach out, at uthscap@uthsc.edu

UT HEALTH SCIENCE CENTER DASH TRAININGS

Payroll

Time Entry and Absence Management

• Time and Labor and Absence Management - 12/3/2024 - 2:00-3:00 p.m.
• Time and Labor and Absence Management - 12/5/2024 - 10:00-11:00 a.m.
• Time and Labor and Absence Management - 12/9/2024 - 2:00-3:00:00 p.m.
• Time and Labor and Absence Management - 12/11/2024 - 10:00-11:00 a.m.
• Time and Labor and Absence Management - 12/17/2024 - 2:00-3:00 p.m.
• Time and Labor and Absence Management - 12/19/2024 - 10:00-11:00 a.m.

Link to K@TE Registration - https://tennessee.csod.com/samldefault.aspx?returnurl=%252fDeepLink%252fProcessRedirect.aspx%253fmodule%253dlodetails%2526lo%253d80e57759-d756-4468-a68a-8ac035063317

Labor Distribution

• Labor Distribution - 12/4/2024  2:00-3:00 p.m.
• Labor Distribution - 12/6/2024  10:00-11:00 a.m.
• Labor Distribution - 12/9/2024  10:00-11:00 a.m.
• Labor Distribution - 12/11/2024  2:00-3:00 p.m.
• Labor Distribution - 12/18/2024  10:00-11:00 a.m.

Link to K@TE Registration: https://tennessee.csod.com/samldefault.aspx?returnurl=%252fDeepLink%252fProcessRedirect.aspx%253fmodule%253dlodetails%2526lo%253daa50fd0e-512f-48fd-89b6-c55e26f3104a

Asset Inquiry

DASH Asset Inquiry is a DASH trainer-led course designed to provide an introductory understanding of the DASH Asset Inquiry process area. This training will demonstrate DASH functionality in asset inquiry and updating asset descriptive information. The target audience for this DASH course is UT employees who review and manage asset records. You must register for the training session through K@TE.  The available training sessions, dates, and times are:

• December 5, 1:00 PM to 2:00 PM
• December 9,1:00 PM to 2:00 PM
• December 13, 10:00 AM to 11:00 AM
• December 16, 1:00 PM to 2:00 PM

Link to K@TE Registration

https://tennessee.csod.com/samldefault.aspx?returnurl=%252fDeepLink%252fProcessRedirect.aspx%253fmodule%253dlodetails%2526lo%253df27841d5-7705-4977-93ac-08394f1cd5e6

PAYROLL

December 2024 Time Entry Deadlines

To allow sufficient time to process the bi-weekly and monthly payrolls during the holidays, the payroll deadlines December 2024, and January 2025 will be as follows: 

INFORMATION TECHNOLOGY SERVICES

Windows 10 End of Life

Windows 10 will officially reach end of life (EOL) on October 14, 2025.  After this date, Windows 10 will no longer be supported by Microsoft, and UT Health Science Center devices running Windows 10 will no longer be allowed on the campus network.

Since Windows 10 EOL is now less than one year away, ITS recommends that you start planning to replace any Windows 10 devices in your areas NOW. We are ready to assist by providing a computer inventory report from our asset management system to help identify devices that are incompatible with Windows 11. We can also assist with building out device recommendations and cost estimates for needed replacements. 

To request an ITS computer asset report for your area and/or assistance with the computer replacement process, please submit a service request in TechConnect here.

Please direct any additional questions to Micah Hubbard at mhubba13@uthsc.edu .

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