Happening Today! NCURA Region II Book Club: Say More About That: Finding Moments for Radical Honesty and Collective Healing

Thursday, April 23, 2026 | 12:00 p.m. - 1:00 p.m.

This engaging read challenges us to rethink how we handle tough conversations at work—encouraging curiosity, honesty, and intentional communication. It goes beyond surface-level exchanges and offers practical ways to build stronger, more inclusive, and more trusting team environments. In this session, you’ll explore how the book’s insights can help you approach sensitive or complex conversations with greater confidence; strengthen communication across roles, teams, and perspectives; create space for open dialogue, questions, and new ideas; and build trust while balancing competing priorities across functions.  

Whether you’re working in pre-award, post-award, or leading broader research initiatives, this discussion will offer relevant, real-world strategies you can apply right away. We’ll share experiences, exchange ideas, and explore how more open communication can improve collaboration across our field.

Come ready to connect, reflect, and contribute to a meaningful conversation—we hope to see you there!

OVPR Responsible Conduct of Research Workshop: Safeguarding Your Project- Research Security in a Global Environment

Friday, April 24, 2026 | 11:00 a.m. - 12:00 p.m.

Overview of NIH/NSF requirements, international collaboration considerations, and practical steps for compliance. 

OSP Brown Bag Session: NIH PF5 Complex Proposals

Friday, April 24, 2026 | 12:00 p.m. - 1:00 p.m.

The Office of Sponsored Projects (OSP) invites you to attend this Brown Bag session for new training or a refresher on how to use the myResearch Complex Projects module to prepare for upcoming NIH PF5 proposal submissions. OSP facilitators will be available to share instructions on how to create the PF5 complex project in myResearch and answer related questions about the PF5 NOFO. We hope you will join us! 

New! Cayuse Webinar: The Power of Peer Community

Tuesday, April 28, 2026 | 2:00 p.m. - 3:00 p.m.

From sharing experiences to brainstorming innovations, your research administration peer network can serve as an essential touchpoint for navigating challenges and celebrating success.

Join the University of South Alabama’s Jennifer Mills and Kansas State University’s Mollie Robbins-Wint for a webinar discussion on why all research administrators should look to their peer community for inspiration and support. We’ll cover real-world examples of finding strength in networks, strategies for growing your connections, and more!

NCURA On-Demand Workshop and Live Q&A Discussion: Human-Led, AI-Assisted- A Hands-On Workshop on Prompting and Practical AI Use Cases in Research Administration

Wednesday, April 29, 2026 | 2:00 p.m. - 3:30 p.m.

This half day workshop is available at any time on demand. A live 90 minute Zoom Q&A and discussion will be held on April 29, 2026 from 2:00 p.m. to 3:30 p.m.

Human-Led, AI-Assisted is a hands-on workshop designed to help research administrators apply artificial intelligence through practical prompting and role-relevant use cases. The content of this session is informed by overwhelming survey responses collected from the research administration community through the ResAdm listserv and LinkedIn, providing a broad, practitioner-driven view of current needs, concerns, and opportunities related to AI use. Participants will actively practice prompt development using realistic research administration scenarios such as drafting communications, summarizing guidance, supporting documentation, and improving workflow efficiency. Guided exercises and discussion will focus on how to structure effective prompts, evaluate AI-generated outputs, and translate community-identified “wish list” use cases into responsible, policy-aware applications. Throughout the workshop, human expertise, judgment, and compliance oversight remain central, with AI positioned as a support tool that enhances, rather than replaces, research administration work.

Note: OSP is pleased to provide complimentary registration for this workshop for CRAG members. You must have an NCURA profile to register using the GW-specific registration link through the button below. If you do not already have an NCURA profile, you must create one prior to registering for this workshop. 

Hanover Research Webinar: Pathways for Effective Research Translation

Tuesday, May 5, 2026 | 12:00 p.m. - 12:45 p.m.

In this webinar, we explore pathways for grant seekers aiming to extend their research discoveries from academic settings into real-world applications. Attendees will learn strategies for translating complex findings into accessible formats for practitioners, policymakers, and industry, increasing the impact and grant-readiness of their work. The session will highlight ways to bridge the gap between research and application, and discuss how feedback from users can inform future projects and proposals.

NIH Workshop: Advancing Biomedical Careers- Strategies for Successful F and K Awards

Wednesday, May 6, 2026 - Thursday, May 7, 2026 | 10:00 a.m. - 2:00 p.m.

This webinar is designed for early-career investigators interested in pursuing NIH Fellowship (F) and Career Development (K) awards. Participants will gain practical insights into developing competitive applications, understanding the NIH peer review process, and identifying key resources to support successful submissions.

New! UIDP Town Hall: Advancing the Conversation on DOE's Genesis Mission

Wednesday, May 6, 2026 | 1:00 p.m. - 2:00 p.m.

Building on the April UIDP webinar and subsequent town hall discussion, this session continues the conversation following the Phase I deadline, with a focus on the Phase II proposal application of the Genesis Mission. This open, interactive session will bring participants together to reflect on Phase I submissions, share perspectives, and discuss considerations for Phase II submissions. Leslee Gilbert and Holten Stringer from Van Scoyoc Associates will join the discussion.

Note: This town hall event is free to employees of UIDP member institutions. GW is a UIDP member institution.

NCURA Webinar: Navigating NIH Foreign Subaward Policy- Current State, Implications, and Best Practices 

Monday, May 18, 2026 | 2:00 p.m. - 3:30 p.m.

In this webinar, research administrators will explore the current state of the NIH Policy on Foreign Subawards as it stands at the time of the session. With ongoing changes in the federal research landscape, institutions are navigating heightened scrutiny, evolving requirements, and increased operational complexity related to foreign collaborations. 

This session will provide an overview of the policy updates from the National Institutes of Health, discuss practical implications for existing and future foreign subawards, and highlight how institutions are adapting their processes to remain compliant while sustaining critical global research partnerships. Participants will also engage in shared discussion around emerging best practices, challenges, and strategies being implemented across the research administration community. This webinar is designed for pre-award, post-award, compliance, and research leadership professionals who support NIH-funded projects involving foreign entities.

Note: OSP is pleased to provide complimentary registration for this webinar for CRAG members. You must have an NCURA profile to register using the GW-specific registration link through the button below. If you do not already have an NCURA profile, you must create one prior to registering for this webinar.

Important Update: Fly America Act Exception Form

GW’s Fly America Act guidance and Exception Form have been updated.

Jeanne Bentz, GW’s Global Travel Program Manager, and Donna Ginter, AVP Supply Chain, Procure to Pay, will join the May CRAG meeting to walk through the changes, share examples of Open-Skies compliant itineraries, and answer questions from the research community. The May CRAG meeting will occur on Thursday, May 21st at 11am. Registration for the CRAG meeting series is available here. 

Other Support and Research Security Training Requirements

GW investigators on federal funded projects identified as covered individuals are required to complete other support and research security training to comply with federal agencies' implementation of research security requirements (including other support training) stemming from NSPM-33 and the CHIPS & Science Act (2022). Per GW Guidance, GW investigators should fulfill these training requirements prior to proposal submission using the Collaborative Institutional Training Initiative (CITI) "Research Security Training (Combined)" module. (Those who have completed the full Research Security module do not need to further complete the Combined module). To ensure compliance with sponsor-specific requirements in time for proposal submission, Principal Investigators are expected to identify and direct all individuals who will participate and/or have participated on the project to complete the required training. To avoid delays in proposal submission and/or award acceptance, personnel are encouraged to complete their training as early as possible. Please note that the Research Security training is valid only if taken within 12 months of the proposal submission date.  Additional details can be found on the Office of Research Integrity & Compliance (ORIC) website.

Coming August 5, 2026: NASA Requirements for Research Security Training and Use of Common Forms

On February 5, 2026, NASA Grants Policy and Compliance released a Grant Information Circular (GIC) 26-02 on NASA Research Security Training Requirements. In short, GIC 26-02 states that starting August 5, 2026, “covered individuals” on federal financial assistance awards (grants and cooperative agreements applicants/recipients), must certify to NASA they have taken research security training prior to submission of proposals. This training requirement and certification does not apply to civil servants and contractors who propose to or are funded by NASA.

Potential proposers for NASA financial assistance funding are encouraged to take the training (see second bullet point below) well in advance of the NASA proposal due date.

Questions may be directed to: hq-dl-grants-policy-compliance@mail.nasa.gov and hq-researchsecurity@mail.nasa.gov.

Update of NIH Late Application Submission Policy and End of Continuous Submission

On March 31st, the NIH released Guide Notice NOT-OD-26-064 announcing an updated policy for late submission of competitive applications. Be sure to review the entire Guide Notice for complete information about the below changes.

End of Continuous Submission

Due to submission delays leading to inefficiencies in application referral and peer review, NIH is ending the Continuous Submission Policy and updating the Late Application Submission Policy to designate participation in a recent review or advisory group meeting as an acceptable reason for late submission. NIH will accept Continuous Submission applications through August 10, 2026 (the end of the continuous submission receipt period for the June/July standard due dates) for assignment to January 2027 Council. 

Late Application Submission Policy

The updated NIH Late Application Submission Policy applies to applications due on or after May 25, 2026 and allows late submissions only in limited, case-by-case circumstances. Late applications must be submitted within two calendar weeks of the due date, result from documented extenuating circumstances affecting a listed PD/PI, and be submitted to a funding opportunity that permits late applications. Fellowships, Small Business awards, certain international programs, and any opportunity that explicitly prohibits late submissions are not eligible. Applications may also be submitted within the late application period, if within four calendar weeks before or after the due date, any PD/PI named on the application participates in an NIH peer review study section or special emphasis panel, an NIH Board of Scientific Counselors, Program Advisory Committee, or an NIH Advisory Board or Council. 
This specific review service is the only pre-authorized reason for a late submission (i.e., automatically accepted once review service information provided in the cover letter is confirmed).

NIH to Require Prior Approval for Changes to Domestic Subawards

On March 25th, the NIH released Guide Notice NOT-OD-26-062 announcing updates to the NIH requirements for obtaining prior approval for changes to domestic subawards on all NIH grants and cooperative agreements. Effective June 1, 2026, all prime recipients are required to obtain NIH prior approval when adding a new domestic subaward to a project post-award, when the arrangement was not originally a part of the peer-reviewed and approved application. The new prior approval requirement is intended to ensure that NIH is aware of all subaward activities for each NIH project, so that NIH can monitor the prime recipient and ensure compliance with subaward monitoring and reporting requirements. Requests must be submitted in the eRA Commons Prior Approval Module using the “Other Request” type.

Updated Elements of an NIH Data Management and Sharing Plan

NIH has released Guide Notice NOT-OD-26-046 which is intended to update Data Management and Sharing (DMS) Plan elements to clarify common areas of confusion in the research community while streamlining and simplifying DMS Plans. NIH states that DMS Plans should include only the elements indicated in the Guide Notice. An updated DMS Plan Format page will be made available upon receipt of OMB clearance. A draft can be viewed here: Data Management and Sharing Plan Format Page. Effective for applications submitted for due dates on or after May 25, 2026, applicants and recipients are required to utilize the new, simpler format. NIH is implementing this updated format page as a pilot and will evaluate the need for additional updates over the next year.

New PF5 NOFO for NIH Application Structure for NIH-Funded International Collaborations

On January 20, 2026, NIH released PA-26-002,a new Notice of Funding Opportunity (NOFO) for the PF5 Collaborative International Research Project, implementing a new application and award structure for applications that request funding for foreign component organizations. For reference, see Guide Notice NOT-OD-25-155, background, second paragraph (September 12, 2025). This opportunity specifically implements an award structure to support NIH-funded international collaborations of prime domestic awards with independent foreign awards that are linked to the prime. This structure provides NIH with oversight capacity for international collaborations, and allows NIH to track international funding, as identified in NOT-OD-25-104. The PF5 NOFO should not be used for foreign consultants, purchasing unique equipment or supplies from foreign vendors, foreign collaborations that do not involve NIH funding, or any other foreign component that would not result in a foreign subaward. NIH provided additional details in the FAQs for PF5 application preparation and submission.

Updated! NIH’s Implementation of Common Forms for Biographical Sketch and Current and Pending (Other) Support for Due Dates on or after January 25, 2026

NIH has implemented the Common Forms for Biographical Sketch and Current and Pending (Other) Support for applications with due dates and Research Performance Progress Reports (RPPR) submissions on or after January 25, 2026. SciENcv has been updated with the NIH Biographical Sketch Common Form and the NIH Current and Pending (Other) Support Common Form. Both NIH Common Forms are available under the dropdown menu for "Document Type" when creating a new document in SciENcv.

Update: Currently, SciENcv provides system warnings for applications containing the NIH Biosketch and NIH Other Support format pages, or non-compliant Common Forms. Beginning May 8, 2026, the system will reject any submission not using compliant Common Forms. A FAQ is available on the NIH website, which is updated frequently with new information on the implementation.

NIH Policy Notice: Implementation of Research Security Training Requirement for Covered Individuals 

NIH has issued guide notice NOT-OD-26-017 which announces implementation of the requirement for all covered individuals (defined by NIH as Senior/Key Personnel) to certify that they have completed research security training within 12 months of the date of application submission. NIH will collect the individual’s certification at the time of the application submission, through the Biographical Sketch in SciENcv. The Authorized Organizational Representative (AOR) is required to complete an institutional certification that each covered individual on the application has completed the research security training prior to application submission. Completion of research security training for senior/key personnel, individual and institutional certifications will be effective for NIH applications submitted for due dates on or after May 25, 2026. GW researchers may review the Research Security Training page for guidance on how to complete this requirement.  

Most OSP Resources are located on the Education and Training SharePoint site. To access the site, you will need to use your GW Single Sign On credentials. If you need any assistance finding a resource, or require help to access the Education and Training SharePoint site, please contact OSP_EandT@gwu.edu.