We’re sharing a few key reminders about purchasing, P-card activity, and vendor payments to make this busy period as smooth as possible. Thank you for partnering with us as we wrap up the year!
The LLS Finance Team
KEY REMINDERS
Amazon | Office Depot | CDW
Policy
All requisitions are required to be initiated in Workday via Connect to Supplier Task.
Within Workday the University has contracted with selected suppliers to directly link to their websites to facilitate purchases and centralized payment.
All online purchases from suppliers who are included with the Connect to Supplier Website application of Workday must be purchased through Workday.
Any purchases made outside of Workday from the same vendors will be considered a non-reimbursable personal expense.
If you need to process a return, go back to the supplier website via Workday to access your order history and initiate the return with the supplier.
For assistance, please create a ticket through ServiceNow.
P-card & Out-of-Pocket Expenses
P-card & Out-of-Pocket expenses should be submitted within 30 days of the charge and no less frequently than a month.
Employees can submit unlimited amounts of expense reports monthly.
Reimbursing Personal P-card Charges
If a personal charge is inadvertently charged to your P-card, please reimburse the University as soon as possible and mark the transaction as personal within the expense report. You should reconcile your expenses shortly after you make your purchases and reimburse the University for any personal charges on the LMU credit card promptly. Failure to do so may result in the suspension or cancellation of card privileges.
Workday payment requests must be in the Accounts Payable queue (status should be AP Review) by 4 p.m. PST Wednesday for the payment to be issued the following Wednesday.
