WORK OF THE COLLEGE

Welcome back! Once again, every second Wednesday of the block, we will share updates about various college initiatives including progress reports of the standing operational groups and temporary operational groups, important organizational and operational updates, College policy administration, Work of the College Series events, and other helpful information. 

Over the next few Work of the College newsletters, we’re exploring themes of shared governance—how the CC community works together to make decisions, set priorities, and steward resources. Today, we’re talking about the three types of shared governance, all of which are incorporated at CC depending on the topic or decision at hand.

Thank you to those who took the time to complete Baker Tilly’s campuswide survey as part of the Institutional Review. Your input is an important part of this process and will help inform the College’s understanding of current needs, opportunities, and long-term priorities. As the project moves into its next phase, Baker Tilly will continue analyzing information gathered through campus engagement, institutional documents and data, and peer benchmarking before preparing key themes and recommendations for College leadership. Watch for an email from Dean of the College and COO Pedro de Araujo in the coming weeks with more information about next steps, including how and when takeaways will be shared with the campus community.

The College Policies and Procedures webpage has been updated to include a revised policy timeline and Policy Resources section to better support those developing new policies or revising existing ones. The page now provides clear access to the New Policy Creation Process, Revising College Policies Process, and New Policy Template, along with updated submission deadlines for institutionwide policies and major revisions. Anyone beginning policy work is encouraged to review these resources early, as the full process often takes longer than anticipated.

Below, you will find brief updates on the progress of the Standing and Temporary Operational Groups. You can find meeting summaries and additional information by visiting the Work of the College website and clicking on your group of interest.

Campus Events Operational Group (CEOG)

The CEOG is developing a simple event planning checklist designed to support campus partners in independently organizing their events with clarity and confidence.

This document is a step-by-step checklist designed to guide individuals through the planning, execution, and follow-up of events held on campus. It outlines key tasks and timelines—from defining the event’s purpose and securing dates, spaces, and services, to ensuring policy compliance, managing guests and vendors, executing the event, and completing post-event evaluation. The checklist is intended to promote consistency, support effective coordination with campus partners, and help ensure events align with institutional goals and run smoothly from start to finish. The completed document will be available on the CEOG notes page and on the events team website Guidelines & Forms.

Digital Transformation Operational Group (DTOG)

Strategic IT Governance Launch
CC, through ITS and cross-campus governance groups, has officially launched its Strategic IT Governance Framework, introducing a more structured and collaborative approach to how technology initiatives are reviewed, prioritized, and advanced.

Grounded in the College’s shared governance model, this framework brings together representatives from across campus to help guide technology decisions and ensure alignment with institutional priorities.

All IT requests will continue to be submitted through IT Help Requests, with ITS providing intake, triage, and process oversight. Requests with broader institutional impact or resource implications may be routed through governance for review and prioritization.

This approach increases visibility into the technology portfolio and supports more intentional planning, recognizing that not all initiatives will move forward immediately. Projects will be sequenced based on priority, impact, and available capacity.

As the model is implemented, campus partners are encouraged to engage early and plan ahead, as governance review may extend timelines for larger initiatives.

The Academic Freedom Operational Group (AFOG)

The AFOG has been meeting regularly to discuss defining “academic freedom” and identify key campus constituencies with activities that are related to academic freedom. We are planning meetings with academic departments and offices in other divisions of the College. We are on track for a fall 2026-27 release for our report. 

Check out the Work of the College Series

Data Governance: April 9

Many of us work with data every day—whether we’re updating records, running reports, processing forms, completing research, or helping students and departments get the information they need.

So how do we make sure the information we rely on stays accurate, secure, and useful for everyone? Find out how Colorado College plans to enable data through Data Governance with Erica Shafer, CC Data Strategist, at a Work of the College Series session on Thursday, April 9, 3-4 p.m., Tutt Library, in the Timothy Fuller Event Space.

Your feedback is welcome. If there are topics you would like to see, questions, or feedback please send them to operationalgovernance@coloradocollege.edu. 

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