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Drupal Editing FREEZE

Media File Embed Update

There will be a content change freeze between 5:00am and 6:30am on Tuesday, November 5 while we install the new Media File Embed icon and migrate stored file content in Drupal. This should not change any videos or images already displaying on existing pages.

What's Happening

An update will be made to the way you embed a media file. The video embed (play button icon) and media entity embed (image icon) will be replaced with one button icon to do both. The new Insert Media icon looks like an image and music note.

When you choose the icon, you will still have the options to select from existing media content or upload new content (image or video).

View Full Instructions to Embed an Image or Video»

Faculty/Staff Profile Update Form

To streamline these requests to UCM, we have created a new form specifically for faculty and staff profile updates. You can access this form directly or via the general UCM Request Form by selecting "I need a specific marketing service." > "Web" > "Faculty/staff profile update". [Note: These requests go directly to UCM. If you already have a process to send your updates to your Primary Website Manager, continue to follow their process.]

View Faculty/Staff Profile Update Request»

Voinovich School of Leadership and

Public Service Website Overhaul

UCM's web team recently overhauled the Voinovich School of Leadership and Public Service website. The updated site has an impactful subbrand design and streamlined navigation. Content is now organized topically around areas where the school is improving lives around the state of Ohio—from the energy and the environment to health and wellbeing. Thank you to all those across UCM and the Voinovich School who worked together over the course of several months to make this happen.

Check it Out!

Analytics in Action

Did you know that session data from your website can provide actionable insights that help you optimize both content and marketing strategies? By leveraging this data, you can make informed decisions to improve the user experience and drive better outcomes.

Here are some ways session data can be turned into action:

Improve Content Relevance

Spot Popular Pages: Identify which pages get the most visits and ensure they stay fresh and engaging. Regularly updating these areas keeps users coming back.

Enhance Underperforming Pages: If certain pages aren't attracting visitors, it may be time to rethink the content or improve navigation, making them more accessible and appealing.

Adjust Marketing Strategies

Evaluate Traffic Sources: Knowing where your traffic originates (e.g., search engines, social media, or direct visits) helps focus your marketing efforts. For example, direct traffic can be a blind spot in understanding visitor behavior. Without detailed tracking data, it’s difficult to know where these users are coming from or what marketing efforts led them to your site. This lack of attribution could mean missed opportunities to refine campaigns or understand which channels are most effective.

For more insights, explore the full article:

Session Data: How to Take Action»

Quick Fix

Headings should be used to identify "chunks" of text on a page and designate subcontent to allow users to quickly skim for the content they need. Do not skip heading levels. Headings are styled by the design team and should not be changed. Do not add bold or italics to headings.

File Accessibility Reminders

October 1 was the deadline to review and make a decision about the remediation plan for any files linked from your website. If you have not completed your spreadsheet and need assistance, please schedule a 1:1 with Shelli Minton to discuss options for your documents.

Review Deadlines and Guidelines for Document Management»

PDF Remediation

If you need to remediate a PDF, make sure it is created following the Accessible Document Guidelines, and then complete the UCM Request for document remediation by our third party vendor.

At this time, ALL DOCUMENTS must be checked by the vendor to ensure they pass PDF/UA testing. For those that completed the Digital Accessibility Champions training with OIT, you must still send in your documents to be checked. The benefit of completing that training is that your documents should be formatted correctly, and the cost to remediate should be very minimal.
If a document was already remediated by the vendor and you make a change to it, it has to go back to the vendor to be tested again. Most times, when a remediated file is edited, the tags on it are broken and have to be fixed.
Any documents related to Academic Coursework cannot be on the ohio.edu public facing website. It should be moved into the appropriate Canvas course or another departmental location. If you need assistance in moving your coursework content to Canvas, you can schedule a consultation with an Instructional Technologist.

outline of three people with speech bubbles overhead to represent a conversation

Web Editors Forum

The Web Editors Forum is a monthly meeting for all web editors, publishers, and content managers. We come together to discuss topics of interest to the group to improve our websites and the processes we use.

Next Web Editors Forum Meeting

Wed Oct. 30 10:00am | Topic: Communication and Help Hub Improvements

Open Labs

Open labs are offered so that web editors can schedule focused time to work on their web pages and have assistance available. Shelli Minton, Web CMS Specialist and Training Supervisor, will be logged in to answer questions as needed.

Schedule: every Tuesday 2:00-3:00pm and every Thursday 9:00-10:00am

Remember that during the second Tuesday of each month, you can also ask Siteimprove questions of the Digital Accessibility team.

You can add the labs to your calendar by checking the meeting details in the forum general discussion.

Join the Web Editors Forum

What Do You Want to Talk About?

Have a web question? Looking for a shortcut? Email your quandary to us at webcontent@ohio.edu. We'll do our best to provide an answer, and maybe even share it here so everyone benefits.

OHIO WEB MANAGER TOOLBOX

Editorial Style Guide | OHIO Brand Resources | Logos | Colors | Typography

Web Help Guides | Site Manager Directory | Web Elements Catalog | UCM Request Form

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