July 3, 2025 | 6th Edition
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The Fiscal Close Bulletin is a limited-edition newsletter issued from May to July to provide you weekly updates and guidance related to Fiscal Close.
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| Deadline for final local approval of SCTs (non high-risk) is July 3, 2025 at 8:00 PM.
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Deadline for AP subledger transactions (note: Payables subledger transactions cannot be processed after this day) is end of day, July 7, 2025.
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| Information Only (no action by departments) - UCPath is processing the final SCT batch from 7/7-7/8 and expect to post them to PPM and GL by end of day, July 9, 2025
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| Deadline for departments to submit non-student/non-patient AR invoices is end of day, July 10, 2025. Note: the effective date on the invoices must be the date when the services were provided or the goods shipped.
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| Deadline to claim payments from unapplied receipts for posting in Period 12 is end of day, July 10, 2025.
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Deadline to process transactions to clear balances in departmental credit card accounts and deposit clearing accounts is end of day, July 10, 2025.
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| Deadline for SSAs to process inventory journal entry with a copy of the inventory report is end of day, July 10, 2025.
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| Deadline for SSAs to process recharge transactions through Recharge Plus Application or own integration is July 11, 2025 at 12:00 PM.
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| Deadline for SSAs to process transfer of funds to renewal and reserve fund in Recharge Plus Application and provide a copy of the depreciation schedule to BFS-ICA in Services & Support is July 11, 2025 at 12:00 PM.
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| Deadline for SSAs to process differential income distribution in Recharge Plus Application and submit a copy of the differential income distribution report to BFS-ICA in Services and Support is July 11, 2025 at 12:00 PM.
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| Deadline to clear balances in departmental credit card clearing accounts and deposit clearing accounts is end of day, July 11, 2025.
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| Deadline to resolve any PPM unprocessed costs from Recharge Operations or approved cost integrations, including cost transfers submitted in OFC (and including MCI files) is end of day, July 11, 2025.
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| All cost transfers in OFC need to be final approved by campus department by end of day, July 11, 2025.
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| Deadline for SSAs to submit and final approve work-in-process journal entry is end of day, July 11, 2025.
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| Deadline for SSAs to submit and final approve deferral of income journal entry is end of day, July 11, 2025.
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| Deadline for SSAs to submit and final approve prepaid expense accrual journal entry is end of day, July 11, 2025.
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| Deadline for subledger transactions (Receivables, PPM, Fixed Assets) to be processed by departments is end of day, July 11, 2025.
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Concur Accruals – Fiscal Close Overview
Review the detailed guidance in the Fiscal Close: Overview Blink site under Concur Accruals
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Preliminary accrual data linked here.
Recommended Actions:
- Continue to reconcile outstanding card charges.
- Allocate expenses to the appropriate chart strings
- Delete expense reports that are no longer needed or make corrections in order to reflect correct accruals
- Submit and Approve expense reports that are ready to go
Best Practice for future Travel and Events (that will take place after June 30th)
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Move card transactions from Available Expenses to Expense Reports
- For Travel Expenses, be sure to have an approved Travel Request (pre-authorization) in place
- Fill out the Report Header fields (particularly the Business Travel Dates or Event Dates)
- Allocate the expenses to the appropriate department chart string(s)
- Save the Expense Report
- Finalize the report within 45 days after the trip/event has taken place
Submit a Services & Support case with any questions.
Attend Office Hours (see Procure to Pay/Travel and Expense) for live assistance.
Use TritonGPT to get a quick response for your Travel, Entertainment and Travel & Entertainment Card and Procurement Card Program questions.
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We are here to support you.
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Below are resources that are available to you through Fiscal Close.
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Call the Finance Help Line
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(858) 246-4237
Tuesdays through Thursdays
10AM - 12PM | 1PM - 3PM
Covered Topics
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The Fiscal Close Bulletin is a limited-edition newsletter issued from May to July to provide you weekly updates and guidance related to Fiscal Close.
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