THE UNIVERSITY OF MISSISSIPPI

Dear faculty and staff,

Our student employees play an important role in keeping our campus running smoothly, and your support is key to their success. This morning, all active student employees (as well as any students hired or becoming active between November 19, 2025, and December 31, 2026, received the message below to help them prepare for Workday’s go-live in January 2026. Please note that students who have not yet completed onboarding for their spring positions were not included in this distribution.

We encourage you to review this information, so you can help guide students who may have questions during the transition to Workday. If you supervise student workers, please confirm they received the message. You may also share it directly using this link.

Thank you for everything you do to create an environment where our students can grow and thrive.

November 20, 2025

Ole Miss is modernizing many of its technology systems through a multi-year effort called Encompass. As part of this work, student workers will begin using Workday in January 2026 for HR-related tasks. It’s much easier to use than current systems, and we’re excited to bring it to you.

This email highlights what you need to know now, like how to track time, use the mobile app, complete training, and navigate your on-campus job(s) in Workday.

More information for students about Encompass (including an introduction to the new Student Information System, Banner) will be shared later this year.

Prepare for Workday by using training created specifically for student workers. These resources will show you how to:

Here is the Student Worker Training Map to know exactly what training is recommended. Ongoing training and support will also be available after Workday goes live in January.

Note: A recording of Workday 101 Pre-Go-Live will also be available soon; however, we encourage you to sign up for one of the three virtual sessions if you can. 

Student workers who currently submit a timesheet will enter their own time directly in Workday—no more paper timesheets!

Your manager or supervisor will tell you which of the following time-tracking options to use:

No matter the method used, you must review and submit your time for manager approval.

💡 Tip: As a best practice, submit your time each week (i.e., on Fridays). Time must be entered, submitted, and approved to be paid.

Please note: If you are an undergraduate and graduate paid on a stipend and do not currently submit a timesheet, you will not be required to track time in Workday.

If you have more than one student worker job on campus, Workday makes it easy to:

This “Enter Time” demo will show you how to switch between jobs when entering time.

Workday includes updated tools for receiving feedback, setting goals, and documenting your development as a student employee. More information about these features will be shared after launch.

Starting January 2026, student job postings will be in Workday.

You’ll be able to:

To access the job board, simply search for "Find Student Jobs" using the Workday search bar.

The Workday mobile app lets you check in/out, enter time, and update information straight from your phone. You won't be able to log in yet, but you can download the app to be ready in January:

Beginning with the 2027 tax year, you’ll be able to receive your W-2 electronically in Workday—faster, more secure, and very convenient.

You won’t be navigating Workday alone—your supervisor and the HR team will walk with you every step of the way. We’re excited for you to experience a system that’s easier, clearer, and built for the way you work.

Need help? Explore these resources anytime:

If you have questions, contact the HR Service Center at (662) 915-7431 or hr@olemiss.edu.

To learn more about Encompass:

If you have any questions or would like to learn more, please reach out to Encompass. We’re here to help you get ready for what’s next.