We wanted to share a few helpful insights and reminders as many of you continue recruiting, managing searches, and preparing appointment form materials.

Our aim is to support smooth processing, reduce back-and-forth on forms, and help departments stay aligned with current requirements. We hope the highlights below are useful as you plan upcoming searches.

Circa connects departments to a wide range of professional and community organizations where job postings can be shared. It works best as a starting point. Circa opens the door, and departments decide how and where to engage. Learn more: https://oae.uic.edu/ah/circa/

JobElephant helps departments place job ads across multiple external job boards in one step. Many units use it to save time and expand the reach of their postings. Learn more: https://jobelephant.com/university-of-illinois-chicago/

While Circa and JobElephant generate reports, departments still need to complete the Good Faith Efforts Spreadsheet required by OAE.

Important: Clearly note which outreach is part of your recruitment plan and which
activities are intended as good-faith efforts.

Helpful recordings:

Academic Search Coordinators help searches stay on track and aligned with campus hiring practices.

ASC's typically: 

Each unit may designate up to two ASCs. OAE approves appointments and provides training.

Request: Please review your unit’s ASC listing and let us know if anything has changed.

Some required job posting language has been updated. Most new Cornerstone requisitions already include:

If you’re reposting a position, please review your ad and make updates accordingly. Current language can always be found here:
https://oae.uic.edu/ah/academic-hiring-process/search-resources/eo-statements/

Please ensure postings align with the recruitment plan approved in Cornerstone. When you’re unsure if your ad includes required language, please refer to our external job ad template. (Right-click and download)

Action: If plans change, send a note to OAE before posting to help avoid delays later.

A few common spots to double-check before submitting your forms to OAE:

Salaries should fall within the approved range in Cornerstone.

Bonus Tip: If the proposed salary is above the approved maximum, pause and obtain
approvals first. Once approved, send the documentation to OAE so Cornerstone can be
updated.

When completing the spreadsheet:

Undocumented evaluations, mismatched qualifications, and missing applicant dispositions are the most common reasons for returning forms.

Once OAE approves a requisition, any changes should be communicated to OAE via email at oae_eeo@uic.edu.

Example snapshot:

Thank you, as always, for your continued partnership.

 

Office for Access and Equity

Academic Hiring Team