October 2025 Issue |  This month's Encompass Essentials is a four-minute read.

As announced in August, certain activities, including HR-related E-Forms, recruitment, and compensation changes, will pause or shift to support a smooth and accurate transfer of information as we transition from SAP to Workday. These cutover dates begin soon, with a limited hiring period from October 28, 2025, to January 4, 2026.

Thank you in advance for your flexibility and support as we prepare to go live.

A detailed guide will be shared very soon!

Get the latest on how Encompass is taking shape behind the scenes.

Training for Workday officially begins this month! Be on the lookout for additional training resources. More are coming soon; we’ll update you as they become available.

Workday 101 Pre-Go-Live is open for registration and recommended for all employees. Additional courses for specific employee groups will be announced later. 

Here are a few things you can do now to prepare:

As part of the Banner transition, newly admitted students for Fall 2026 will begin receiving key enrollment communications this month, including how to claim their identity, apply for housing, and begin their financial aid journey.

Here are the October milestones:

If you’re contacted by a student or parent with questions, use this quick-reference guide to point them in the right direction:

With fewer than 100 days until Workday HCM and Payroll go live, and major Banner milestones underway this fall and into the spring, we’ll continue providing timely updates and resources. Please stay engaged with all Encompass-related communications, so you can stay informed.

Thanks for your engagement as we prepare for this campus-wide transformation!

Access Resources

Each month, we’re highlighting how Encompass will make everyday tasks easier.

In Workday, new hires will have access to an Onboarding Dashboard—a “one-stop shop” for everything they need to complete the onboarding process, from forms to checklists to helpful links.

With Slate, admissions and enrollment functions are consolidated into a single, integrated platform, making managing applications and supporting students easier.

Nearly 300 employees across campus are working behind the scenes to bring Workday and Banner to life.

Each month, we’ll spotlight some of the dedicated team members shaping our future systems.

Student Records Assistant

Supports Banner workflows focused on Student, Degree Works, and other key processes within the Office of the Registrar.

Director of Financial Aid

Leads the Banner Financial Aid and Scholarship Universe workstreams as a Functional Lead.

Associate Director of Business Applications and ERP Support

Supports Workday system configuration as a Technical Lead on the IT team.

Security Roles determine what users can see and do in Workday. You'll have access to specific tools, tasks, or data within the system based on your assigned role.

These roles are essential to protecting sensitive information and ensuring that each user has the right level of access.

Exciting Countdown to Workday Go-Live!

I am thrilled to share my optimism and excitement as we are now less than 90 days away from the go-live of our new Workday system! This milestone marks a significant step forward in enhancing our Human Resources and Payroll processes.

With Workday, we are set to transform our employee experience. The new system will streamline our workflows, making it easier and more efficient for everyone to manage their personal information, benefits, and payroll. The intuitive interface and user-friendly features will empower you to take control of your HR and Payroll tasks with confidence and ease.

Andrea Jekabsons

Encompass Chair | Workday Project Director, HCM/Payroll

Looking for more Encompass updates?

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