THE UNIVERSITY OF MISSISSIPPI
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SHARING TIMELY INFORMATION ABOUT CHANGES IMPACTING CAMPUS
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SHARING TIMELY INFORMATION ABOUT CHANGES IMPACTING CAMPUS
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The timely update provided below is for faculty and staff as a part of Encompass.
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The University is preparing for the transition from SAP to Workday, our new system for human resources, payroll, employee recruitment, and more. This change will streamline processes, improve efficiency, and make it easier for you to access the information and tools you need.
As part of this transition, there will be a series of “Cutover Dates,” which are key points when certain activities in our current systems must pause or change to allow us to move data into Workday.
These dates are essential to ensuring a smooth, accurate transition.
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On November 22, 2025, we will take the “SAP Snapshot” that captures all current data in SAP and transfers it to create Workday’s go-live version. These cutover dates ensure that the most accurate, up-to-date information moves into the new system.
After the snapshot, any critical personnel actions must be entered manually in both SAP and Workday (“dual maintenance”).
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October 28, 2025, to January 4, 2026
Limited Hiring
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- No new hires can start during this period.
- Exceptions will be limited to essential and critical hires with Executive Vice Chancellor and Chief Operating Officer approval.
- Instructions for Exceptions:
- Managers should first consult with their divisional leader if an emergency hire is needed.
- If the hire is deemed essential and critical, the divisional leader should email the request directly to Dr. Steven Holley.
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The request must include a clear justification explaining why the hire is essential and critical during the cutover period.
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October 31, 2025
Benefits Enrollment and Open Enrollment
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- New hire benefits enrollment accepted through Oct. 31.
- Open Enrollment closes Oct. 31 as scheduled.
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November 1, 2025
Reclassifications and Compensation Changes
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Any reclassification or salary review processed on/after Nov. 1 will have an effective date of Jan. 25, 2026.
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November 1, 2025
Recruitment Job Postings
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Nov. 1 is the last day to post positions in connectU
- We ask that you attempt to close all staff searches by Nov. 13.
- Critical and essential hires with senior-level approval may be posted and recruited until Nov. 21.
- Faculty searches must be completed in connectU by Feb. 28, 2026.
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This timeline aligns with higher education best practices, so it is imperative to start the search soon after the semester and manage the timeline efficiently. The HR Recruitment team is available to provide assistance.
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After Nov. 1, job posting requests will be held and posted in Workday on Jan. 2, 2026.
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November 1, 2025
HR-Related E-Forms and ESS (Employee Self-Service) in MyOleMiss
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- Last day to create HR-related e-forms (excluding 13 and 22): Nov. 21 at 12:00 p.m.
- ESS updates (dependents, bank, address, reporting lines) must also be complete by this date.
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- Semi-Annual Performance Reviews
- Managers and employees should continue regular performance discussions; however, an online system will not be available for formal performance review documentation for the semi-annual review period of July 2025 - December 2025.
- Semi-annual performance reviews will resume in 2026 in Workday.
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If formal documentation is needed due to performance issues or policy violations, please contact your Human Resources partner.
- Downloading Materials from connectU
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We encourage you and your employees to download materials such as performance reviews and resume documents from connectU by Dec. 23, 2025.
- These items will not transfer to Workday, and if they are not downloaded by the deadline, they will no longer be accessible.
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We will remind you about this to-do as we get closer to the deadline.
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Support During the Transition |
We appreciate your attention to these important dates and your partnership in making this transition successful. Workday will bring new capabilities and improvements that benefit our entire campus community.
For questions, contact Human Resources or Encompass.
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Looking for past communications?
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| To learn more about Encompass:
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| The University of Mississippi
P.O. Box 1848
University, MS 38677
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| The University of Mississippi
PO Box 1848
University, MS 38677
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PO Box 1848 | University, MS 38677 US
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