June 20, 2024 | FY23-24: 6th Edition
Welcome to the Fiscal Close Bulletin!
The Fiscal Close Bulletin is a limited-edition newsletter, complimentary to the Weekly Digest, issued from May to July to provide you with weekly updates and guidance related to Fiscal Close.
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| Monthly Timekeeping entry deadline for current period, PPE 06/30/2024; Pay date 07/01/2024.
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| Biweekly UCPath deadline to establish new hires and employee data change, PPE 06/22/2024; Pay date 07/03/2023.
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| Last day for Final Approval of Funding Entry.
Do not enter or approve any new transactions from 6/21-6/27/2024 because it will interfere with the UCPath year-end rollover process.
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Informational Only (no action by departments): Funding entry freeze starts at 8:00 AM, and ends on 6/27 at 12:00 PM.
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Last day to submit use tax adjustment with Services and Support ticket for June posting.
Last day for submission and final approval of P-Card Expense Reports for June posting.
Last day to submit PO invoices for June posting.
Last day to submit Payment Requests for June posting - All payment types with final approval excluding Events.
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| Informational Only (no action by departments): Salary Cost Transfer (SCT) batch reflected in DOPE.
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| Biweekly Timekeeping entry deadline for PPE 06/22/2024; Pay date 07/03/2024.
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| Last day to approve AP invoices in Oracle to be posted in June ledger and have a 06/30/2024 payment date.
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The Central Cashier’s unit will close at 2:00 PM on June 28th for deposit processing, and all campus deposits (including sub-cashiers) should be delivered to Central Cashier’s Office by 1:30 PM.
Departments with cash receipts (i.e., cash or checks on hand) must deposit them with the Central Cashier by 1:30 PM.
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| Information Only (no action by departments): Transfers from the Foundation to Campus ledger for Foundation gift funds are automatically processed.
Reminder for Self Supporting Activities (SSAs) units to take physical inventory for June 30th.
Last day to submit New Chart of Account Segments requests for fiscal close.
Departments to identify real deficits and clean up fund alignment per Policy 300-2 (i.e., before June 30).
UCSD Medical Center sub-cashiers are requested to make their deposits on the last business day of June, June 28th (does not apply to Medical Center pharmacy and cafeteria).
For central offices and recharge operations, ensure account 773046 is reconciled.
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| Last day to submit intercampus recharge requests in Services & Support.
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Fiscal Closing 2023–2024: Departmental Action and Cutoff Dates
- Review important fiscal close dates for departments on Blink.
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Fiscal Closing Instructions for Self Supporting Activities
- For anyone looking to review the SSA instructions document for fiscal close, a link to review the document is available: Link to Draft Here.
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Reminder: Year-End Approach
To all departments, please review the Accounts Receivable (AR) Aging report located on the BAH for outstanding invoices:
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BAH.edu > Budget & Finance > Accounts Receivable Panorama > Receivables Aging Report
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Additionally, review the Incoming Payments (Receipts) report to claim payments for application against outstanding invoices:
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Fiscal Year-End Closing Reminders from IPPS
In preparation for Fiscal Year-End Closing, review the AP & Concur Accruals for Fiscal Close Blink page for information on how accruals will be processed for Concur Expenses.
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Review the Concur accrual data and ensure that expenses are allocated to the correct departmental chart string values. This data is preliminary until the ledger cutoff date of July 8, 2024. Check out the KBA: How to Allocate Expenses in Concur for more information.
- “Test” expense reports: Delete unnecessary expense reports or reduce dollar amounts down to $0.00 or a penny to avoid accruing non-actual expenses.
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To view Outstanding Card Transactions for your department, visit the Business Analytics Hub (BAH). To view all available reports related to Concur Requests, Expenses and Card charges, search “Concur” in the BAH.
- Additionally: Run, review and take action on the “Uncleared Concur AP Credit Memos” report via the Department Exceptions Panorama through the Business Analytics Hub.
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We are here to support you.
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Below are resources that are available to you through Fiscal Close.
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Call the Finance Help Line
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(858) 246-4237
Tuesdays through Thursdays
10AM - 12PM | 1PM - 3PM
Covered Topics
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The Fiscal Close Bulletin is a limited-edition newsletter issued from May to July to provide you with weekly updates and guidance related to Fiscal Close.
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