Dear Colleagues,
American University recognizes the right of employees to vote in elections. This year, Election Day is November 3, 2026, and full-time employees who are scheduled to work on that day may be granted up to two hours of paid time to vote in person without using their accrued hours for time off .
Employees must request this time as far in advance as possible and arrange the time with their supervisor to cause minimal disruption to scheduled work hours and department operations.
To request time, employees should:
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Open Workday and type Request Absence in the search bar
- Choose November 3, 2026, and click Continue
- Click the ☰ menu icon
- select Special Paid Time Off from the drop-down list
- choose the Voting Time Off time-off type
- Click the Submit Request button
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Up to two hours can be taken with this type of leave—not to exceed scheduled hours—and it can only be taken on November 3, 2026. Once submitted, the absence request will go to the manager for approval.
If there are questions about taking time to vote, please contact hrpayrollhelp@american.edu.
Sincerely,
Office of Human Resources
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