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Tuition and Fees Reminder

In a recent audit from the Department of Defense, the University was flagged for some inconsistent content surrounding tuition and fees. As a best practice, all references to tuition and fees numbers should simply link to the Bursar’s site as the central repository of that information. This will ensure information is updated and consistent in it’s main location, and is in full regulatory compliance.

FOR FUN: Email Signature Generator

UCM recently developed an email signature generator that will output a designed, branded email signature! The new form is simple to enter your contact info and use in your ohio.edu email signature. The pre-designed signature has been designed and formatted for most email systems. You do have the ability to edit the signature after it has been pasted into Outlook (for example if you need to add a second phone number).

Use Email Signature Generator»

NEW Faculty/Staff Profile Update

To streamline these requests, we have created a new form specifically for faculty and staff profile updates. You can access this form directly or via the UCM Request Form.

View Faculty/Staff Profile Update Request»

Update to the Drupal Interface

As was demonstrated in the Web Editor's Forum last Wednesday, the way to expand and delete rows (WHILE EDITING IN DRUPAL) has changed.

Editors will no longer see a "Remove" button to delete rows.
Clicking on the row title will no longer expand the row.

Instead, editors will have the following options:

Edit All: This will allow editors to expand and edit all rows at once.
Edit: This will expand individual rows.
To remove a row, editors can click the options icon to use remove button.
Editors will also have "Collapse" and "Collapse All" buttons to close the rows.

Page Management Tips

DID YOU KNOW we have a page in our Website Help Hub that is full of tips and tricks to help you navigate and edit existing webpages? Read through good practices to follow when working in Drupal, and some helpful shortcuts to find and edit pages in the CMS. These could help save both you and your teammates time.

View Page Management Tips»

Analytics Dashboard Updates

We're excited to announce a redesigned Looker Studio dashboard for our analytics users. The redesigned dashboard will feature improved performance and usability, as well as updated branding. These will be fully rolled out and provided to all analytics users by the end of October. Stay tuned for personalized communications regarding the migration. If you haven’t received communication about these changes by the end of October, please reach out to Zoe Graham via the UCM Request Form.

We’ve refreshed our training materials to guide users through the updated dashboard design. For comprehensive walkthroughs and insights on how to interpret the data and make informed decisions, visit Website Performance & Analytics and Dashboard Navigation.

File Accessibility Deadlines

October 1 was the deadline for reviewing and making a decision about the remediation plan for any files linked from your website.

May 1, 2024 | Any new document (including PDF, Excel, Word docs, etc.) must be remediated before it can be posted on a Drupal website.
October 1, 2024 | All existing documents must be reviewed and a decision for action made.
May 1, 2025 | Any document linked from ohio.edu must be remediated or it will be removed from the website until it is in compliance.

PDFs in OHIO Website SharePoint

Many colleges and offices have documents stored in the OHIO Website SharePoint folder for linking from the web. These documents need to be reviewed to ensure only needed/relevant documents are stored here and an action decision is made. This Sharepoint library is not to be used for document storage and should be reserved to house documents linked to from the ohio.edu website.

Note that the OHIO Website folders are only for active documents linked from the web. Any documents stored for historical or internal use, should be stored in your department’s SharePoint library (not OHIO Website library).

PDF Remediation

If you need to remediate a PDF, make sure it is created following the Accessible Document Guidelines, and then complete the UCM Request for document remediation by our third party vendor.

SharePoint Intranet Pages

With all the recent work being done on website documents regarding accessibility compliance, we’ve been discussing better ways to house internal documents, like faculty handbooks. One strategy that might suit your needs is to create an internal website for your department using SharePoint.

SharePoint has many uses, one of which is to allow you to create a clean-looking website that organizes and displays your OneDrive files. Creating a space in SharePoint to house all your internal documents like handbooks, organizational charts, departmental announcements, etc. can help streamline content on your public-facing website.

Learn More About Using SharePoint from OIT»

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Web Editors Forum

The Web Editors Forum is a monthly meeting for all web editors, publishers, and content managers. We come together to discuss topics of interest to the group to improve our websites and the processes we use.

Next Web Editors Forum Meeting

Wed Oct. 30 10:00am | Topic: Communication and Help Hub Improvements

Open Labs

Open labs are offered so that web editors can schedule focused time to work on their web pages and have assistance available. Shelli Minton, Web CMS Specialist and Training Supervisor, will be logged in to answer questions as needed.

Schedule: every Tuesday 2:00-3:00pm and every Thursday 9:00-10:00am

Remember that during the second Tuesday of each month, you can also ask Siteimprove questions of the Digital Accessibility team.

You can add the labs to your calendar by checking the meeting details in the forum general discussion.

Join the Web Editors Forum

What Do You Want to Talk About?

Have a web question? Looking for a shortcut? Email your quandary to us at webcontent@ohio.edu. We'll do our best to provide an answer, and maybe even share it here so everyone benefits.

OHIO WEB MANAGER TOOLBOX

Editorial Style Guide | OHIO Brand Resources | Logos | Colors | Typography

Web Help Guides | Site Manager Directory | Web Elements Catalog | UCM Request Form

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