Issue 17

Welcome to the Workday Watch — your central source for everything Workday, including important news and helpful insights. Whether you’re navigating new processes, looking for clarity on recent changes, or staying up to date on the latest developments, Workday Watch provides the guidance and information you need when you need it most.

Join us for the next Workday Town Hall, which is a space designed for open conversation and collaboration. Have a question? A helpful tip? Something that’s been bothering you or slowing you down? Bring it to the table. This is your opportunity to share, learn, and help shape how we move forward together. 
 
We look forward to hearing from you! Add the event to your calendar and get the link to join on the W&M Events page. 

We are excited to announce the release of the new and improved Job Aids webpage on the Launch website. Now, you can easily search and filter by category and training type, all in one central location.  

The Office of Sponsored Programs and Information Technology have collaborated to implement enhancements to the “WM Award Budget to Actuals” Workday reports. These updates are scheduled for the afternoon of Friday, April 24th.  

What to know:

We appreciate your understanding as we continue enhancing university reports.  

We are excited to announce changes the team has made to the business process for accounting adjustments. These updates went live on Wednesday and now require approval from the designated manager, gift manager, grant manager, and principal investigator for all accounting adjustments.

Previously, these adjustments were submitted directly to the accounting operations lead in financial reporting. This new process provides greater visibility into what is being charged to your accounts, rather than limiting that insight to central finance.

This is one improvement in the overall process, and the team looks forward to introducing additional enhancements in the future. Thank you for your patience!

A Workday Community account is available to all employees and lets users access Workday’s online help site, where you can find guides, ask questions, and get support about using Workday. By joining the Community, you can connect with other users, share experiences, and gain insights from those who have already implemented Workday. Additionally, having a Community account ensures you stay updated with the latest features and best practices, making the transition smoother and more effective. A Workday Community account also grants access to Workday’s subscription-based learning content, providing additional training opportunities and resources. 

Download this PDF to learn how to request a Workday Community account.   

Need help with Accounting Journals and Adjustments in Workday? 

Join our virtual office hours on April 23rd from 1pm-2pm in Microsoft Teams to get personalized support. Our team will be available to answer your questions and guide you through the process. Participants must have the required Workday security role to participate.  

We also want to give a special shout out to the team leading these office hours: Sherree Walker, Sherry Joyner, Gigi Giselle, Melissia Varnadore, and Alexis Armstrong. Each of them have received praise from the community for their helpfulness and expertise, consistently empowering participants and helping everyone gain confidence in using the new system. Their dedication is making a real difference for users navigating Workday. 

As we approach the close of Fiscal Year 2026, Financial Operations has published the official year-end closing schedule with critical deadlines for all departments across W&M and VIMS. These dates govern procurement, accounts payable, payroll, travel, and deposit activity and your timely action is essential to ensure compliance with state regulations and the proper expenditure of FY26 funds.