This communication was generated by UT Health Science Center Finance and Administration to keep you informed of upcoming events and deadlines, changes to fiscal policy and procedures, and other financial matters.
|
- Procurement
- Human Resources
-
Administrative Development Symposium
- Finance and Administration
-
Campus Wide Business Managers Meeting
- Institutional Compliance
- 2025 Conflict of Interest Disclosure Process - Office Hours
- DASH
|
|
|
Mandatory training sessions will be held throughout September for staff who reconcile card charges, process travel, hold procurement or travel cards, enter requisitions for Procurement purposes, or process invoices. These separate training sessions are designed to address and rectify common errors in policy interpretation, reconciliation, procurement/requisition entry and invoice matching.
|
Administrative Development Symposium
|
The 2025 Administrative Development Symposium will be held in person on Friday, October 3 (virtual session Monday, October 6). Participants can use $150 in Career Development Funds to help cover the registration fee. This year’s event promises networking, swag, food, and an engaging lineup of sessions designed to help you thrive in your administrative career. Plus, each participant will receive a digital Certificate of Completion to showcase their professional development achievement.
|
Once you click the link, select "University of Tennessee login" to the right to sign in and register.
|
FINANCE AND ADMINISTRATION
|
Campus Wide Business Managers Meeting
|
The next Campus Wide Business Managers meeting will be held Wednesday, October 8 from 1:30 - 3:00 p.m. in GEB A102. The agenda will be posted on the Campus Wide Business Managers webpage prior to the meeting. Individuals on the Memphis campus are highly encouraged to attend in person. For those joining via Zoom, please register at the link below.
|
2025 Conflict of Interest (COI) Disclosure Process - Office Hours
|
Under the University’s Conflict of Interest (COI) Policy, all UT employees are required to file a disclosure of outside interests or activities each year. This disclosure helps the University identify and manage any real or perceived conflicts between the employee’s outside interests and his or her University responsibilities. The annual disclosure requirement applies to all UT employees, regardless of whether they participate in research and must be completed within the DASH Research COI module.
Do you have questions about the COI Disclosure Process? If so, please join us for Office Hours to discuss your questions or any issues you may have regarding this process.
September 10, 12:00 pm CT: Office Hours
September 18, 2:00 pm CT: Office Hours
September 24, 12:00 pm CT: Office Hours
September 29, 2:00 pm CT: Office Hours
Additional resources can be found on the DASH Research COI webpage.
The deadline for completing the COI Disclosure Profile is October 1.
If you have questions or need assistance, please contact the Institutional Compliance Office at 901.448.8469 or institutional.compliance@uthsc.edu.
|
DASH PROCUREMENT
-
RFP/RFQ/REQ-S: Updated questionnaire and solicitation evaluation attestation forms will be available on the HSC home page; please search Procurement Services. If you have any questions, please contact: purchasing@uthsc.edu
-
Mandatory: HSC Procurement Services will be offering DASH/Procurement processing and policy overview training to include RFP/RFQ processes in DASH for the remainder of the year; please login and register to attend under your Events Calendar: https://tennessee.csod.com/LMS/catalog/EventsCalendar.aspx#m=2&d=05/30/2025
- (ONCE YOU RECEIVE THE EMAIL NOTIFICATION AFTER REGISTERING, THE ZOOM LINK WILL SHOW ON YOUR OUTLOOK CALENDAR).
DASH TRAVEL AND EXPENSES
-
When requesting direct bill lodging, please fully complete a T25 to include your entire COA or SPN and the personnel number for the traveler. Incomplete forms may result in a delay of your confirmations. All direct bill requests should be forwarded to uthscap@uthsc.edu. If you have any questions related to the direct bill process, please contact edye3@uthsc.edu
-
Mandatory: Accounts Payable will be offering Travel, Travel Card and Procurement Card policy training for the remainder of the year; please login and register to attend under your Events Calendar: https://tennessee.csod.com/LMS/catalog/EventsCalendar.aspx#m=2&d=05/30/2025
- (ONCE YOU RECEIVE THE EMAIL NOTIFICATION AFTER REGISTERING, THE ZOOM LINK WILL SHOW ON YOUR OUTLOOK CALENDAR).
DASH PAYABLE-INVOICES-FIXED ASSET
-
Please use the following steps when processing asset invoices: Pay your invoice and “track as asset”. Please use account code 539400 for sensitive minor equipment. For capital equipment, please use account code: 561100, 561200 or 561300.
-
When requesting an inventory tag for sensitive minor or capital equipment, please forward a copy of the paid invoice to kfulle19@uthsc.edu. You will receive your tag through campus mail and be forwarded a copy of the tag via email.
-
Complete a TDX ticket and attach a copy of the invoice to that ticket; this will allow the department to complete details about the fixed asset. The following link can be used to access the correct ticket needed for the requisition request. The fixed asset ticket will also allow departments to complete the following: asset creation, asset transfers, and asset retirement as needed: https://liveutk.sharepoint.com/sites/DASHProgram/SitePages/DASH-Support.aspx#click-on-the-links-below-to-submit-tdx-forms-for-the-following-topics
-
When processing Purchase Order invoices, it is imperative to “Match Invoice Lines”. This will relieve the encumbrance; if not selected, the PO will not be relieved, resulting in duplicate entries on your ledger. Job aids are uploaded to the Accounts Payable home page for your review. If you have any questions, please contact: uthscap@uthsc.edu
-
Mandatory: Accounts Payable will be offering PO and standard invoice training for the remainder of the year; please login and register to attend under your Events Calendar: https://tennessee.csod.com/LMS/catalog/EventsCalendar.aspx#m=2&d=05/30/2025
- (ONCE YOU RECEIVE THE EMAIL NOTIFICATION AFTER REGISTERING, THE ZOOM LINK WILL SHOW ON YOUR OUTLOOK CALENDAR).
DASH AVA-GENERAL STORES
-
General Stores Ordering Procedures are located on General Stores | Procurement Services | Office of Finance | UTHSC. From this link, you will find instructions for submitting a shopping cart requisition via AVA, our online inventory management system.
- Thank you for your patience as General Stores works through AVA account updates and other format issues. The AVA team is working closely and diligently to alleviate our concerns.
DASH…DID YOU KNOW?
-
Please visit DASH Did You Know for news and notes, tips and tricks and looking ahead: DASH...Did You Know?
|
|
|
Manage your preferences | Opt Out using TrueRemove™
Got this as a forward? Sign up to receive our future emails.
View this email online.
|
Hyman Building, Suite 220 62 S. Dunlap Street | Memphis, TN 38163 US
|
|
|
This email was sent to .
To continue receiving our emails, add us to your address book.
|
|
|
|
