As the year comes to a close, we would like to extend our sincere gratitude to our UCPath partners and the subject matter experts who work collaboratively with our UCPath experts, for their dedication and efforts in continuously improving and enhancing the UCPath system. Thank you! |
December 23, 2024 – January 8, 2025
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Welcome to our biweekly communication to keep you up-to-date on all things UCPath. |
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UCPath Biweekly Newsletter Schedule: The next newsletter will be sent on 01/08 |
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Important Year-End Tax and Payroll Reminders
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As 2024 comes to a close, take note of these key dates and deadlines regarding your pay, taxes and benefits. Some items may require action, so please note these upcoming deadlines.
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January 2, 2025: Due to the New Year holiday, paychecks and direct deposits for biweekly and monthly employees will post on January 2.
- January 3, 2025: Deadline to opt-in for electronic tax forms (W-2's and 1095-C's)
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January 12, 2025: Deadline to update or verify tax information in UCPath
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December 2024 Curtailment Information
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UC San Diego has four (4) university paid holidays (December 24, 25, 31 and January 1, 2025) during the Holiday/Winter period.
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Please be mindful of the December 2024 Timekeeping Deadlines, especially the last bi-weekly deadline.
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Non-represented employees may request a one-time advance of up to three (3) days of vacation to cover the absence. If “Leave without Pay,” is chosen, the Ecotime Pay Code “Curtailment” must be selected to ensure the accruals continue.
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Coming Soon: Expansion of Paid Sick Leave
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The University of California will expand access to paid sick leave, effective January 1, 2025, by revising leave policies for staff and for academic personnel to:
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- Expand eligibility for paid sick leave, including ensuring that part-time employees have access to paid sick leave
- Expand the reasons for which employees may use paid sick leave
- Provide paid sick leave that is “protected” so that the employee can be entitled to take the leave for a qualifying reason
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Extend the period during which paid sick leave may be reinstated if an employee is reemployed after a separation from employment
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Learn more about this change and find answers to frequently asked questions on UCNet.
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Job Record End Date Monitoring
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There are currently 648 employee records and 742 contingent worker (CWR) records at UCSD that have December 31, 2024 or earlier end dates that are not set to auto-terminate.
Please run the Jobs With Approaching End Dates Report in Cognos. Extend or terminate Employee records as appropriate. CWR assignments may be extended (UC_EXT_CWR template) or "completed" (UC_COM_CWR template). Read the full communication here.
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The above information and more can be found in our Newsroom. |
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Job Aids, Quick References & KBA Updates |
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Always access Job Aids through website links to ensure you are using the most recent versions. |
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Knowledge Base Article Updates as of 12/23/24
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Upcoming Payroll Deadlines |
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The Payroll Processing Schedule is your official source for Payroll Deadlines & Non-transaction Days.
Use this Job Aid to understand the terminology and deadlines.
* Dates with an asterisk indicate payroll processing deadlines adjusted for holiday processing. |
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Dec. Monthly 01/02/24 Paycheck |
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12/16 at 3:00 pm (M): Employee Data Change Deadline
- 12/19 at 5:00 pm (Th): PayPath Transaction Deadline
- 12/19 at 5:01 pm – 12/26* at 6:00 am (Th): Non-transaction days for PayPath MO
- 12/20 at 7:00 pm (F): Deadline for Funding Transactions
- 12/27* (F): UCPath LL-DOPE & UCPath GL Post Confirm Complete
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Jan. Biweekly 1 01/02/24 Paycheck |
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12/18* at 3:00 pm (W): Employee Data Change Deadline
- 12/22* at 5:00 pm (S): PayPath Transaction Deadline
- 12/22 at 5:01 pm – 12/27 at 6:00 am (F): Non-transaction days for PayPath BW1
- 12/25 at 7:00 pm (W): Deadline for Funding Transactions
- 12/30* (M): UCPath LL-DOPE & UCPath GL Post Confirm Complete
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Jan. Biweekly 2 01/15/24 Paycheck |
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01/02 at 3:00 pm (Th): Employee Data Change Deadline
- 01/07 at 5:00 pm (T): PayPath Transaction Deadline
- 01/07 at 5:01 pm – 01/10 at 6:00 am (F): Non-transaction days for PayPath BW2
- 01/08 at 7:00 pm (W): Deadline for Funding Transactions
- 01/13* (M): UCPath LL-DOPE & UCPath GL Post Confirm Complete
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Upcoming Pay Confirm Dates: 12/26, 01/09, 01/23, 01/27, 02/06, 02/20
UCPC does NOT process Off-cycle, DR/SCT, or Pay Requests on Pay Confirm dates. |
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Please note that there will be separate deadlines for Direct Retro processing and Salary Cost Transfer processing each month: |
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Direct Retro* Approval Deadlines
for UC San Diego Fin. Acctg Posting |
- 01/30 @ 5:59 a.m. (Th): BW/MO for posting in Jan
- 02/27 @ 5:59 a.m. (Th): BW/MO for posting Feb
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| Salary Cost Transfer* Approval Deadlines
for UC San Diego Fin. Acctg Posting |
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01/31 @ 8:00 p.m. (F): BW/MO for posting in Jan
- 02/28 @ 8:00 p.m. (F): BW/MO for posting in Feb
- 03/13 @ 8:00 p.m. (Th): BW/MO for posting in March
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*Direct Retro & SCT Note: A DR or SCT that is final approved after the DR or SCT deadline, but before the end of the calendar month, may result in a mismatch between Acctg Period and Run ID.
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Local News: Upcoming Projects & More |
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Expansion of Paid Sick Leave |
UC will expand eligibility of paid sick leave for some employee groups and increase protected sick leave eligibility to comply with new systemwide policy. UC issued the policy changes to PPSM-2.210 (Absence from Work) and APM - 710 (Leaves of Absence/Paid Sick Leave/Paid Medical Leave) on May 31, 2024, and they will take effect on January 1, 2025. Changes include: |
- Expansion of eligibility for paid sick leave to include part-time employees
- Expansion of the reasons for which an employee may use paid sick leave
- Provision of a flag where employees can designate paid sick leave as protected for qualifying reasons
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Extension of the period during which paid sick leave may be reinstated for an employee re-hired after a separation
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Where Can I Get Transactor Support? |
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Bring Your Questions to an Office Hours Session: |
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Book a 1:1 "How-To" Appointment: |
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It is a best practice to review, on a regular basis, the list of UC-Wide System Updates.
This list is updated periodically and available on our System Updates Webpage. |
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