July 9, 2025 – July 23, 2025
|
Welcome to our biweekly communication to keep you up-to-date on all things UCPath. |
|
|
-
UCPath will be unavailable beginning Friday, July 11, 2025 at 12:00 pm to Monday, July 14, 2025 at 6:00 am
-
Several eForms in UCPath are unavailable until Monday, July 14, 2025
- The next Default Day is: 08/04
- The next UCPath Transactions Office Hours is: 08/07 @ 9:00 am - 10:00 am
- The next Direct Retro deadline is: 07/11
|
|
|
We'd Love Your Input on the UCPath Access Management Form
|
If you transact within UCPath, we would love your input to help us improve the UCPath Access Management form. Please take a quick 2-minute survey to share your experience when requesting access to UCPath.
|
|
|
Coming Next Monday: The New UCPath!
|
Beginning next Monday, a new look and an upgraded software is coming to UCPath!
⭐️ A New Look! The UCPath portal is getting a modern, user-friendly redesign. The new interface is designed to improve the overall user experience for employees and managers in UCPath. Watch the Welcome to UCPath video below for a sneak peek at the new changes!
|
NOTE: Bookmarks saved within your web browser to specific UCPath pages will not work in the new UCPath interface. Favorites saved within PeopleSoft will remain the same in the new interface.
⭐️ A New Software! UCPath's PeopleSoft System will upgrade from PeopleSoft Update Manager (PUM) version 47 to version 49 to improve system performance and include accessibility enhancements. As a result, page labels in search results will now show more specific and descriptive names, making it easier to locate the correct page.
🚨 Prepare for the Changes! Be sure to approve or cancel all UCPath transactions pending approval by Friday, July 11 at 12:00 pm.
Read the full communication here.
|
|
|
Direct Retro Tool Extension
|
As a reminder, UCPath Center has granted UC San Diego a one-time exception to extend the retirement of the Direct Retro tool from July 1, 2025 to October 1, 2025. As a result, we are offering three extra months of Direct Retro tool availability, enabling users to post transactions in July, August, and September.
Key Updates:
|
- As of July 1, users will see a new navigation path to the Direct Retro tool.
-
Be sure to review the new deadlines from July through September.
- The functionality of the Direct Retro tool will remain the same.
|
|
|
The above information and more can be found in our Newsroom. |
|
|
Upcoming Payroll Deadlines |
|
|
The Payroll Processing Schedule is your official source for Payroll Deadlines & Non-transaction Days.
Use this Job Aid to understand the terminology and deadlines.
* Dates with an asterisk indicate payroll processing deadlines adjusted for holiday processing. |
|
|
July Biweekly 2 07/16/25 Paycheck |
| -
07/02* at 3:00 pm (W): Employee Data Change Deadline
- 07/08 at 5:00 pm (T): PayPath Transaction Deadline
- 07/08 at 5:01 pm – 07/11 at 6:00 am (F): Non-transaction days for PayPath BW2
- 07/09 at 7:00 pm (W): Deadline for Funding Transactions
- 07/14 (M): UCPath LL-DOPE & UCPath GL Post Confirm Complete
|
|
|
July Biweekly 3 07/30/25 Paycheck |
| -
07/17 at 3:00 pm (Th): Employee Data Change Deadline
- 07/22 at 5:00 pm (T): PayPath Transaction Deadline
- 07/22 at 5:01 pm – 07/25 at 6:00 am (F): Non-transaction days for PayPath BW3
- 07/23 at 7:00 pm (W): Deadline for Funding Transactions
- 07/28 (M): UCPath LL-DOPE & UCPath GL Post Confirm Complete
|
|
|
July Monthly 08/01/25 Paycheck |
| -
07/21 at 3:00 pm (M): Employee Data Change Deadline
- 07/24 at 5:00 pm (Th): PayPath Transaction Deadline
- 07/24 at 5:01 pm – 07/29 at 6:00 am (T): Non-transaction days for PayPath MO
-
07/25 at 7:00 pm (F): Deadline for Funding Transactions
- 07/30 (W): UCPath LL-DOPE & UCPath GL Post Confirm Complete
|
|
|
Upcoming Pay Confirm Dates: 07/10, 07/24, 07/28, 08/07, 08/21, 08/25, 09/04, 09/18
UCPC does NOT process Off-cycle, DR/SCT, or Pay Requests on Pay Confirm dates. |
|
|
Please note that there will be separate deadlines for Direct Retro processing and Salary Cost Transfer processing each month: |
|
|
IMPORANT NOTE REGARDING DIRECT RETROS: UCPath Center has granted UC San Diego a one-time exception to extend the retirement of the Direct Retro tool to October 1, 2025. |
|
|
Direct Retro* Approval Deadlines
for UC San Diego Fin. Acctg Posting |
-
07/11 (F): BW/MO deadline for posting in July
- 08/12 (T): BW/MO deadline for posting in August
- 09/11 (Th): BW/MO High-Risk for posting in September
- 09/17 (W): BW/MO for Non-High-Risk for posting in September
|
| Salary Cost Transfer* Approval Deadlines
for UC San Diego Fin. Acctg Posting |
- 07/30 @ 8:00 p.m. (W): BW/MO for posting in July
- 08/27 @ 8:00 p.m. (W): BW/MO for posting in August
-
09/22 @ 8:00 p.m. (M): BW/MO for posting in September
|
|
|
*Direct Retro & SCT Note: A DR or SCT that is final approved after the DR or SCT deadline, but before the end of the calendar month, may result in a mismatch between Acctg Period and Run ID. |
|
|
Local News: Upcoming Projects & More |
|
|
Job Aids Moving to Employee Center |
- A new format to facilitate updates
- Regrouped and new titles to help you know which one to use
- Enhanced ability to search for UCPath guidance
|
- NEW UCPath Security Report – Human Resources Non-restricted
-
The UCPath Security Access Report can be run by any employee. However, for Employees who do NOT have Direct Reports, the report will only show results for the My Access tab.
- For Employees who have Direct Reports, the report will show the following result tabs:
-
My Access: All UCPath access categories for the logged in user.
- My Direct Reports' Access: All of the UCPath access categories for the people who report to the logged in user.
- Users Accessing My Department: All UCPath access categories for all campus users who have been given specific access to the logged in user’s department.
-
Note, the report data is updated monthly on the first working Monday or Tuesday of every month.
- Leave Balance Summary Report – Human Resources Non-restricted
- Added alternate page format with Reports To column
-
Student Employee Registration Report – Human Resources Non-restricted
- Added Visa Monitoring report columns
|
|
|
Where Can I Get Transactor Support? |
|
|
Bring Your Questions to an Office Hours Session: |
|
|
Book a 1:1 "How-To" Appointment: |
| |
|
Register for
On-The-Job Training |
|
First time entering a transaction and not sure where to start? Don't enter transactions often, and would like some help? The UCPath On-The-Job Training sessions are now available to new transactors who need additional training and existing transactors who need a refresher on a UCPath topic. Book an appointment here.
|
|
|
It is a best practice to review, on a regular basis, the list of UC-Wide System Updates.
This list is updated periodically and available on our System Updates Webpage. |
|
|
Manage your preferences | Opt Out using TrueRemove™
Got this as a forward? Sign up to receive our future emails.
View this email online.
|
9500 Gilman Dr None | La Jolla, CA 92093 US
|
|
|
This email was sent to .
To continue receiving our emails, add us to your address book.
| |
|
|
