June 25, 2025 – July 9, 2025
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Welcome to our biweekly communication to keep you up-to-date on all things UCPath. |
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- The Off-Cycle Processing Schedules have been updated on the Transactors page
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If you are a Timekeeper in Ecotime, be sure to check out the new Ecotime History Dashboard update
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Beginning July 1, UC's benefits eligibility policy is changing for rehired retirees. Take the new Benefits Eligibility for Rehired Retirees training to prepare for the changes
- There is a Payroll Freeze period for Represented Academics from 06/30 - 07/04
- The next Default Day is: 07/02
- The next UCPath Transactions Office Hours is: 07/03 @ 9:00 am - 10:00 am
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The next Direct Retro deadline is: 07/11
- The Fiscal Year-End Funding Entry Freeze will run from 06/20 @ 8:00 am to 06/27 @ 12:00 pm
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Direct Retro Tool Extension
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UCPath Center has granted UC San Diego a one-time exception to extend the retirement of the Direct Retro tool from July 1, 2025 to October 1, 2025. As a result, we are offering three extra months of Direct Retro tool availability, enabling users to post transactions in July, August, and September.
Key Updates:
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- Beginning July 1, users will see a new navigation path to the Direct Retro tool.
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Be sure to review the new deadlines from July through September.
- The functionality of the Direct Retro tool will remain the same.
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Changes Coming to UCPath in July
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Beginning in July, a new look and an upgraded software is coming to UCPath!
⭐️ A New Look! The UCPath portal is getting a modern, user-friendly redesign. The new interface is designed to improve the overall user experience for employees and managers in UCPath. You will see the following:
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A new interface with a clean, modern design that is accessible and mobile-friendly.
- A top navigation menu for easier browsing, similar to Blink.
- Grouped tiles for most-used information such as Pay, Benefits, and Personal Information.
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NOTE: Bookmarks saved within your web browser to specific UCPath pages will not work in the new UCPath interface. Favorites saved within PeopleSoft will remain the same in the new interface.
⭐️ A New Software! UCPath's PeopleSoft System will upgrade from PeopleSoft Update Manager (PUM) version 47 to version 49 to improve system performance and include accessibility enhancements. As a result, page labels in search results will now show more specific and descriptive names, making it easier to locate the correct page.
Read the full communication here.
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July 1 Retirements and COLA Eligibility
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To qualify for the inactive cost of living adjustment (COLA) increase, UC Retirement Plan (UCRP) benefit recipients must be part of the 1976 Tier service credit or safety classification and have at least one business day’s break in service before a July 1 retirement.
Please refer to the updated Retirement Transaction Process for July 1 Retirement - COLA job aid for terminology, examples and guidance for processing retirement transactions in UCPath.
Action Items:
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- Submit retirement templates
- Submit final pay requests (E-078) for retirees by the following on-cycle deadlines:
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Pay Date: July 16 (Biweekly Paid) by Wednesday, July 2, 2025 at 5:00 pm
- Vacation time taken and not previously reported via time and attendance must be included in the final pay transaction to ensure an accurate final TRM (vacation) payout
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Submit accruals and service adjustment eForms for rehired retirees to adjust sick time converted to service credit towards retirement only if the employee was rehired less than 365 days after termination
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Reminder: Payroll Freeze Period for Represented Academics Beginning June 30th
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Please note that there will be a payroll freeze for Represented Academics (IX, LX, and RA bargaining units) from June 30, 2025 through July 4, 2025. The freeze only applies to employees in IX (Unit 18), LX (Librarian), and RA (Academic Researchers) titles. Do not make any job changes (merits, promotions, rate changes) during the freeze. You may enter hires, terminations, SWB, and job extensions.
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Job Record End Date Monitoring
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There are currently 3240 employee records and 993 contingent worker (CWR) records with June 30, 2025 or earlier end dates that are not set to auto-terminate.
Please run the Jobs With Approaching End Dates Report in Cognos. Extend or terminate Employee records before June 30, 2025, as appropriate. CWR assignments may be extended (UC_EXT_CWR template) or "completed" (UC_COM_CWR template).
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The above information and more can be found in our Newsroom. |
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Upcoming Payroll Deadlines |
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The Payroll Processing Schedule is your official source for Payroll Deadlines & Non-transaction Days.
Use this Job Aid to understand the terminology and deadlines.
* Dates with an asterisk indicate payroll processing deadlines adjusted for holiday processing. |
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June Monthly 07/01/25 Paycheck |
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06/17 at 3:00 pm (T): Employee Data Change Deadline
- 06/23 at 5:00 pm (M): PayPath Transaction Deadline
- 06/23 at 5:01 pm – 06/26 at 6:00 am (Th): Non-transaction days for PayPath MO
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06/24 at 7:00 pm (T): Deadline for Funding Transactions
- 06/27 (F): UCPath LL-DOPE & UCPath GL Post Confirm Complete
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July Biweekly 1 07/02/25 Paycheck |
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06/18 at 3:00 pm (W): Employee Data Change Deadline
- 06/24 at 5:00 pm (T): PayPath Transaction Deadline
- 06/24 at 5:01 pm – 06/27 at 6:00 am (F): Non-transaction days for PayPath BW1
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06/24 at 7:00 pm (T): Deadline for Funding Transactions
- 06/30 (M): UCPath LL-DOPE & UCPath GL Post Confirm Complete
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July Biweekly 2 07/16/25 Paycheck |
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07/02* at 3:00 pm (W): Employee Data Change Deadline
- 07/08 at 5:00 pm (T): PayPath Transaction Deadline
- 07/08 at 5:01 pm – 07/11 at 6:00 am (F): Non-transaction days for PayPath BW2
- 07/09 at 7:00 pm (W): Deadline for Funding Transactions
- 07/14 (M): UCPath LL-DOPE & UCPath GL Post Confirm Complete
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Upcoming Pay Confirm Dates: 06/26, 07/10, 07/24, 07/28, 08/07, 08/21, 08/25
UCPC does NOT process Off-cycle, DR/SCT, or Pay Requests on Pay Confirm dates. |
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Please note that there will be separate deadlines for Direct Retro processing and Salary Cost Transfer processing each month: |
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IMPORANT NOTE REGARDING DIRECT RETROS: UCPath Center has granted UC San Diego a one-time exception to extend the retirement of the Direct Retro tool to October 1, 2025. |
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Direct Retro* Approval Deadlines
for UC San Diego Fin. Acctg Posting |
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06/25 (W): BW/MO High-Risk and Non High-Risk for posting in June
- 07/11 (F): BW/MO deadline for posting in July
- 08/12 (T): BW/MO deadline for posting in August
- 09/11 (Th): BW/MO High-Risk for posting in September
- 09/17 (W): BW/MO for Non-High-Risk for posting in September
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| Salary Cost Transfer* Approval Deadlines
for UC San Diego Fin. Acctg Posting |
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06/26 @ 8:00 p.m. (Th): BW/MO High-Risk for posting in June
- 07/03 @ 8:00 p.m. (Th): BW/MO Non-High-Risk for posting in June
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*Direct Retro & SCT Note: A DR or SCT that is final approved after the DR or SCT deadline, but before the end of the calendar month, may result in a mismatch between Acctg Period and Run ID.
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Local News: Upcoming Projects & More |
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Job Aids Moving to Employee Center |
- A new format to facilitate updates
- Regrouped and new titles to help you know which one to use
- Enhanced ability to search for UCPath guidance
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Stay tuned for a Topic Based Zoom session reviewing the new changes. Join the next UCPath Transactions Office Hours on Thursday, July 3, 2025 for more information!
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Direct Retro Status Report – Payroll Accounting and Reconciliation folder
- Reformatted PDF exports of report page to landscape as 2 pages.
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Where Can I Get Transactor Support? |
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Bring Your Questions to an Office Hours Session: |
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Book a 1:1 "How-To" Appointment: |
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Register for
On-The-Job Training |
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First time entering a transaction and not sure where to start? Don't enter transactions often, and would like some help? The UCPath On-The-Job Training sessions are now available to new transactors who need additional training and existing transactors who need a refresher on a UCPath topic. Book an appointment here.
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It is a best practice to review, on a regular basis, the list of UC-Wide System Updates.
This list is updated periodically and available on our System Updates Webpage. |
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